ANNUAL HARVEST FAIR AND SOUPER BOWL INFORMATION
If you are interested in participating in the Souper Bowl, contact the NBA office ASAP.

Saturday, OCTOBER 6, 2012 ~ 10 am – 3 PM ON THE TOWN COMMON

Application deadline – SEPTEMBER 21, 2012
All entries received after SEPTEMBER 21 will be charged a $30 late fee

2012 Harvest Fair Application

IMPORTANT VENDOR INFORMATION – OCTOBER 6, 2012 HARVEST FAIR

We look forward to your participation in this highly anticipated event. If you have any questions please call the NBA office at 781-444-7980 or email us at nba@needhambusiness.com.

• Date: Saturday, October 6, 2012 – 10 am to 3 pm on Needham’s Town Common and Chapel Street.
• Set up and Check In: 7:45 am to 8:30 am – Chapel Street (from the Bank of America driveway to Great Plain Avenue) WILL BE CLOSED during this event beginning at 8:30 am. All vehicles must be removed from the Town Common area by 8:30 am and may return no earlier than 3 pm. When you arrive, please check-in at the NBA table by the Town Hall steps to obtain your space location and other important information.
• All Booth Spaces are10 x 10 feet. One 10 x 10 foot tent will be allowed per space. There will be absolutely NO STAKING due to underground sprinkler system.
• Breakdown: To maintain the momentum of the fair and visitors’ attention, you should not breakdown your booth any earlier than 3 pm. Vehicles may be brought back to the Town Common area at 3 pm, and break down should be completed by 3:30 pm. Streets will open shortly after 3:30 pm.
• Trash: All vendors are responsible for removing their own trash at the end of the day. A dumpster is being provided by the DPW for this purpose.
• Sponsorship: Call 781-444-7980 to find out how you can become a sponsor and have your name listed on our Sponsor Signs, Newspaper Advertisements and Sponsor Boards.
• Electricity: Please bring a 100 - 150 ft heavy duty electrical cord to plug into the large tree’s (Blue tree) electrical box located adjacent to the town common flagpole.
• Parking: Vendor parking is located at the town parking lot adjacent to 60 Dedham Avenue. Do not park at Walgreens. Parking is not permitted in back of Town Hall. Parking will not be allowed in these areas, and cars will be towed if necessary.
• Food Vendors: All food vendors selling pre-packaged food or fresh food are required to obtain a temporary food permit from the Needham Board of Health no later than Friday, 9/28. All food handlers must follow food-handling guidelines in order to participate. We will be providing a list of food handlers to the Board of Health. If you will be serving/giving out food please call the Health Department directly at 781-455-7523.
• Helium Balloon Tanks: If you plan to bring a helium balloon tank, you must follow all guidelines in order to participate in the Fair. All helium balloon tanks must be secured to a pole or a tree with a chain. Please receive proper handling training from the rental agency.
• Prohibited Items: Silly string, stink bombs, snaps, caps, plastic guns/knives and other destructive items.
• Weather: There will be no rain date for the Harvest Fair. A recording on the NBA voicemail will announce the decision to cancel the event because of weather safety concerns. Call 781-444-7980. If you are concerned about the weather, please bring a golf umbrella, or canopy to protect against the sun or rain. There will be no refunds.